Why should I get my company’s old branded items shredded securely?

Have you re-branded? Time to throw those old branded items in the bin – right?

Depends on the bin!

If you’re throwing them into recycling or the general waste, you could be storing up trouble for your business.

Instead, there’s a compelling case for getting your branded items shredded securely. Here are four great reasons:

 

  1. You don’t want to dilute your new brand with items containing the old branding, which might still find their way onto the marketplace.

You may have changed your target client, re-positioned your brand in the marketplace, or completely changed the imagery.

Any of that will mean you could have spent thousands of pounds on new logos, letterheaded paper, compliments slips, signage, and workwear.

What was the point if your old branding is till out there undermining your new message?

You may as well have just been throwing your money out of a window!

 

  1. Fraudsters could get hold of your old branded items. Business cards, flyers, brochures, and workwear could be used to hoodwink your customers. It’s important for your company’s security that your branded items are securely shredded.

 

  1. Someone could use them to steal your identity – or that of a staff member. Identity thieves are clever. They can piece together the information they need from various documents. Don’t make it easy for them by handing them your phone number, email address, and company number on branded items such as head notepaper or blank invoice or order forms.

 

  1. You could lose sales. Your old items may well not have the correct contact names or phone numbers on them. That could lead to potential customers becoming frustrated or confused and going to your competitors. Worse still, those staff members who have left may have moved TO your competition, taking their phone numbers with them.

 

So, how do I choose the right secure shredding service?

You’ll need to consider:

  • Accreditations – Make sure your shredders meet the latest regulations for security and environmental impact. Check out their ISO accreditations.
  • Certificates – Your shredders must give you certification of transfer and destruction. That gives you a great audit trail, something which becomes even more important with the advent of the strict General Data Protection Regulation on May 25.
  • Security – Do they shred at secure sites and are their staff police checked?
  • Testimonials – Get a good feel for a business thanks to testimonials on their website, and on independent review sites. See if there are reviewers in your industry, for example.
  • Cost – Compare prices and the level of service you get for that price. Make sure you’ll get what you need from the provider.
  • Convenience – Will they pick up from your premises and send you certification? The best companies operate to give you a great service at the least inconvenience to your business – just like Inspire Waste.

 

Need advice on the best shredding options for your business? Call our friendly Inspire Waste team on 0800 002 9282.

confidential waste audit

4 compelling reasons your business needs a confidential waste audit

confidential waste auditHave you ever seen confidential paperwork left on tables in conference rooms after meetings?

It’s not unusual, yet we all know it shouldn’t be happening.

Those papers could contain sensitive data about staff or customers, information which is commercially confidential, or information about business plans which could be leaked to a competitor.

Under the current Data Protection Act, a serious data breach could see a business fined £500,000. Under the new General Data Protection Regulation which comes into force on May 25, a fine for a data breach could reach up to 4% of a business’ worldwide turnover.

What would a fine like that look like?

For some businesses, that could mean a fine running into millions of pounds and the very real threat that the business could fold.

So, how we deal with confidential waste will soon become vital to the future of any business.

What would an audit do for your business?

  1. Help safeguard your business from punitive fines under GDPR. You’d be able to identify the areas of risk, the processes which need to be tightened, and draw up an important part of your plan for dealing with the new regulations. Having a plan in place is important as it shows your business takes GDPR seriously.
  2. Establish an audit trail so you know where your confidential waste is handled, and how. Having a paper trail including waste transfer certificates and certificates of destruction will be vital if there is an investigation into a data breach.
  3. Educate your staff about the dangers of handling confidential waste poorly. Most staff don’t understand the risks a business takes when confidential waste with data which identifies individuals fall into the wrong hands. Educating them about good practice, and how important it is, will help secure your future.
  4. Help you decide whether you need to engage an outsourced company which would free up your staff to concentrate on other areas of the business. Outsourced shredding and confidential waste handling could help you save time and money.

What are the most common types of confidential waste?

Customer records, letters, and receipts – they can contain addresses, names, telephone numbers, bank details, and other personal information. Identity thieves and fraudsters would love them to fall into the wrong hands.

Staff records – these could contain names, addresses, phone numbers, bank details, and national insurance numbers.

Rotas – these could contain all the above details plus the details of people’s movements in work. This could be a security risk for them.

Reports – they can identify individual customers or members of staff, and include details such as phone numbers, job titles, addresses, email addresses, and pay grades.

Does your business need a confidential waste audit? Call Inspire Waste on 0191 6824142.